IT projects with grant funding
Starting a business with a labor office grant? Securing PARP or EU funds for digitalization? We deliver your project end to end — from an application-ready quote to settlement documents.
A grant does not buy a project. It settles documents — the cost estimate, the acceptance protocol and the invoice, which all have to tell exactly the same story as the finished build. That is why the contractor here is part of your application, not an add-on to it, and we plan the project to pass two exams at once: with your clients and at settlement.
Where grant-funded projects get stuck — and what we do at that point
An application is won by the idea, but it is settled by paperwork. Five moments where a publicly funded IT project tends to get stuck, and what we watch for at each of them as the contractor.
- 01
Call rules
The scope is invented first and only then does someone check whether a given item is an eligible cost at all. By that point it is often too late to change it.
We read the eligible-cost catalogue and the scoring criteria of your call before we price anything. The scope is arranged so that every item has a basis in the rules.
Every line of the cost estimate can be pointed to in the eligible-cost catalogue. If it cannot, it leaves the quote and we say so plainly, before you sign anything.
- 02
Cost estimate and specification
The service is named one way in the application, another in the contract and a third on the invoice. At settlement nobody can merge those three into one item.
We break the project into items with a technical description and a price — in a format that pastes into the application without being retyped or rephrased.
The name of an item reads identically in the quote, the contract, the invoice and the acceptance protocol. The same phrase, not a synonym of it.
- 03
Market research
Quotes gathered in a hurry describe different scopes, so comparing prices alone proves nothing and the institution asks for clarification.
You get a quote with the scope written out item by item, a delivery time and a validity date — one that can be lined up with others in a single table.
The documents fall into one order: the quote first, then the choice of contractor, then the work and the payment. Reversing that order cannot be fixed after the fact.
- 04
Delivery and acceptance
Work drifts outside the eligibility period, or it ends without a document confirming acceptance. The result exists, the proof of it does not.
We split the project into stages closed by acceptance and sign-off. Each stage has a scope, a date and the signature of the person who accepted it.
The delivery date and the invoice date fall inside the period stated in your funding agreement — we plan the schedule backwards from that date, not forwards from today.
- 05
Settlement and durability
The project is done, yet the payment claim comes back with comments because one attachment is missing or a description does not match the cost estimate.
We hand over the full set: an invoice matching the cost estimate lines, an acceptance protocol and an as-built specification of what was actually delivered.
The result can still be shown long after settlement — a working address, access credentials registered to you and a copy of the documentation in your hands, not only in ours.
Common funding sources
As the contractor, we provide the quote, delivery and documents that meet institutional requirements — wherever the funds come from
Labor office grant
Funds for starting a business and equipping a workplace. These grants commonly finance a website, online store, equipment and launch marketing.
An itemised cost estimate and invoices issued to the beneficiary, matching what the application says.
- Website or store for your launch
- Quote and cost estimate for the application
- Invoices for grant settlement
PARP & national programs
Grants for micro, small and medium businesses for growth, digitalization and new technologies — from e-commerce to custom IT systems.
A technical specification written independently of any single vendor, and delivery that stays within the approved scope.
- Digitalizing company processes
- Stores and B2B platforms
- Custom IT systems
European Funds (regional)
Regional programs supporting SME investment and digitalization. They require specifications and offer comparisons — we prepare the full set.
A quote in a format that can be compared with others, and work run to the schedule from the agreement.
- Technical project specification
- Offer for market research requirements
- Delivery aligned with the schedule
Digitalization grants & vouchers
Calls for company digitalization funding appear regularly (grants, vouchers, recovery funds). Programs change, so we always match the scope to the current call rules.
A scope written in the language of the current call rules — every call defines “digitalization” its own way.
- Automation and integrations
- Web and mobile applications
- E-commerce implementations
What can we deliver with your grant?
The full range of IT and marketing work — one team, one responsibility, settlement-ready documentation
Websites
A professional company website for your launch — fast, responsive and optimized for Google.
Online stores
An e-commerce store with payments, courier integrations and sales analytics — ready for first orders.
Mobile apps
iOS and Android apps — from a launch MVP to full-scale digital products.
Web services & systems
Portals, client panels, booking systems and custom business software.
Automations & integrations
Automating repetitive processes, system integrations and lead-generating calculators.
Launch marketing
Visual identity, Google and Meta Ads campaigns and social media — where the program allows financing promotion.
How does a grant-funded project work?
With grants, two things matter most: deadlines and documentation
- 01
Consultation and project scope
We discuss your plans and the program requirements, advising on a scope that makes business sense and fits the application budget.
- 02
Application-ready quote
Within 24-48h we prepare a detailed offer with specification and cost estimate — formatted for your application or market research.
- 03
Delivery on schedule
We keep to the project schedule. You see progress continuously and approve each stage of the work.
- 04
Settlement documents
We issue invoices matching the cost estimate, acceptance protocols and specifications — the full set required by the funding institution.
- 05
Post-project support
We take care of project durability: maintenance, updates and further development under the Wataha Care package.
Why grant beneficiaries choose us
Delivering a grant-funded project is more than just the website or app
Quote in 24-48h
Funding calls have deadlines — you get an application-ready quote fast, without weeks of waiting.
Stress-free paperwork
Invoices, acceptance protocols and specifications prepared to the funding institution's requirements.
On-time delivery
We treat the application schedule as binding — no risk to your payout and settlement.
Everything in one place
Website, store, app, automation and marketing — one team responsible for the whole project.
We know the requirements
We know how to read call regulations and what institutions require at settlement.
Project durability
We don't disappear after settlement — we maintain and grow your project for years.
FAQ — grant-funded projects
Frequently asked questions about delivering grant-funded projects
Do you help write the grant application?
We don't write applications for you (we're not a consulting firm), but we provide everything the application requires from the contractor: technical specification, cost estimate and a professional offer. If you need help with the application itself, we can recommend trusted advisors we work with.
What documents do you issue for grant settlement?
The full set: invoices matching the cost estimate items from your application, work acceptance protocols, technical specification of the delivered solutions and — where the program requires it — additional confirmations. We prepare the documentation so the settlement passes without remarks.
What can I finance with a labor office grant?
Startup grants typically cover a website or online store, equipment and software, and launch marketing. The exact scope is defined by your office's regulations — we'll review them together and match the offer to eligible expenses.
The program requires comparing several offers. Can you help?
Yes — we reply to enquiries within 15 minutes and prepare the detailed offer formatted for market research requirements the same working day. It includes a specification, itemized pricing and delivery timelines, so it's easy to compare and attach to your project documentation.
Will you deliver the project on the application schedule?
Yes — we treat the application schedule as binding, because we know your payout and settlement depend on it. A landing page takes 2 working days, a business card site 1-2 weeks, a company website 2-3 weeks; stores and apps are delivered in stages following the project plan.
Do you work with beneficiaries across Poland?
Yes. We're based in Radomsko and also meet regional clients in person, but we deliver grant-funded projects remotely for companies across Poland — online meetings, continuous progress previews and electronic document flow.
Have a grant? Let's deliver your project
Send us the call regulations or describe your idea — within 24-48h you'll receive an application-ready offer and cost estimate.